Club Committee
| Position | Main Duties | Contact Details |
|---|---|---|
| Chairperson To ensure the smooth and effective running of the club by effective supervision and to contribute to the development and standard of the club therein. |
To make sure meetings are run well and effectively. To be the spokesperson for the club in formal pronouncements. Represent the club on formal occasions. To chair all Committee meetings and AGMs/EGMs. In the event of a tie in voting, may give a casting vote |
Andy Buxton |
| Vice Chairperson To assist and stand in for the Chairperson should they not be available. This role is usually taken with a view of taking over as Chairperson when the current Chairperson is ready to step down |
In absence of the Chairperson, to make sure meetings are run well and effectively. To be the spokesperson for the club in formal pronouncements. Represent the club on formal occasions. To chair all Committee meetings and AGMs/EGMs. In the event of a tie in voting, may give a casting vote |
VACANT |
| Hon. Secretary To take minutes of any meeting held by the club. To acknowledge immediate receipt of such correspondence as required, and bring to the attention of the executive committee. To reply to any correspondence as directed by the Chairperson or Vice-Chairperson. |
To notify all members of General Committee meetings, take charge of and conduct all correspondence, keep a record of attendance at meetings and record and publish the minutes, and prepare the Agenda for the AGM. To take all minutes of every meeting. To distribute to the executive committee and it's affiliated members copies of any minutes. Support and assist all elected officers of the committee. Liase with the Director of your sport & Chairperson on the Agenda and minutes for each meeting before they are circulated. Circulate any relevant information received from the your Governing Body to The Governing Board where necessary. Distribute any relevant information to The Governing Board and appropriate people. Keep the Job Profiles up to date. If unable to attend any meeting, arrange for correspondence to be sent to the meeting |
Fay Taylor |
| Hon. Treasurer To accurately manage all club finances, and maintain accurate records of the financial status of the club. The treasurer is also responsible for advising the executive committee of any debtors immediately. |
To receive and bank all monies (except that raised through the offices of the Honorary Social Secretary) in the name of the Club, keep accounts and sign all cheques along with the Honorary Secretary and other authorised person, and prepare a written financial statement for each Committee meeting and a written and independently examined statement for the AGM. The Club’s financial year shall be 1st September to 31st August. To manage and coordinate all financial issues of the club. Agree/sets budgets. Administers club accounts |
Helen Buxton |
| Hon. Championship Sec Responsible for the compilation and management of the club 12 months gala fixtures (in conjunction with the team manager, club coach and swimming committee as appropriate). |
In consultation with the Chief Coach, to make all entries of members to championships or other events and Issue gala invitations for inter club galas and maintaining list of attendees, returning acceptance slips to other clubs. Issue fixtures lists to all club officers, officials, swimmers and notice boards annually. |
Nici Shay |
| Hon. Meet Director |
To co-ordinate arrangements in connection with galas organised by the Club. Maintaining list of officials and helpers. Organising officials and helpers for all club galas. Order awards (medals, ribbons etc) for championship / sponsored galas and be responsible for club trophies. Liaise with volunteer co-ordinator as to volunteer requirements. |
Andy Buxton |
| Hon. Social Sec Coordinates social, business, and personal affairs of the club. Confers with the committee on contemplated social functions |
Responsible for drawing up and organising a programme of social and fundraising events. Developing and implementing a social calendar and budget for the club. Organises all club social events. Promotes social events. Books venue(s), assists with publicity |
VACANT |
| Membership Secretary To ensure that all membership administration is kept up-to date. To devise and organise various ways of increasing membership numbers. |
To keep a record of the membership. Holds and continually updates data and details of all members. Administers the annual renewal of subscriptions. Assists with recruitment and publicity. To promote and raise the number of memberships in the club |
Nici Shay |
| Welfare Officer Ensure all persons working with children and young people at the club are fully aware of what is required of them within the protocols of the policy / of good practice |
To ensure that the Club follows the guidance set out by Swim England Child Protection Policy. Conduct the administrative work associated with processing information on new coaches/ organisers. Liase closely with club youth coaches, ensuring that agreed procedures for the prevention of risk are followed |
Kathryn Caris |
| Senior Coach To ensure that the members of the club receive coaching of the highest standard, and develop a strong and competitive team |
To take full responsibility for the clubs coaching. To assist in the selection of the teams/ Squads. To work with the Assistant Coaches in the preparation and running of each training session. Develop and update with the help of the coaches a rolling 12-month forward training programme for all of the squads. Allocate water time to the squads. Be aware and understand the facility Emergency Action Plan and Normal Operating Procedures (EAP & NOP). To follow and promote the Swim England Child Protection policy. |
Andy Pearce |
| Swim England Secretary To maintain adequate records of members details. To ensure that swimmers details are accurate and submitted in a timely manner to appropriate governing bodies. |
To collate completed membership forms and submit Swim England online registration in timely manner. To maintain current database of swimmers and to enable appropriate levies to be paid to Swim England. |
Nici Shay |
| Communications Officer To Promote and Publicise, in a positive way, all aspects of the Club. |
To liase with the club committee and development officer to market the club to potential new members and to ensure optimum communications within the club. To produce informative and unbiased newsletters, leaflets, handbooks and other communications materials with regards to all sections within the club as and when appropriate information is available. Organise meetings of a general nature (not management, social or swimming committee) as and when requested by committees. Give notice of said meetings as and when appropriate. Execute damage limitation procedures (with consultation) in the wake of adverse internal or external publicity. Liaise with Swim 21 Co-ordinator. To follow and promote the ASA Child Protection policy. |
Christine McCabe |
| Club Fund Raiser To raise funds for the club through various activities or donations |
To liase with the club committee any opportunities, donations or planned fundraising activities and any actions the club would need to take to secure them |
VACANT |
| General Committee To meet regularly, take decisions, make recommendations, co-ordinate and delegate to sub-committees and plan ahead. |
To prepare for and attend committee meetings. Represent the clubs with respect to the development of policies and procedures. To act as a representative of the club members |
Alan Justham |
| Position | Main Duties | Contact Details |
|---|---|---|
| Chairperson To ensure the smooth and effective running of CoBAS by effective supervision and to contribute to the development and standard of CoBAS therein. |
To make sure meetings are run well and effectively. To be the spokesperson for the CoBAS in formal pronouncements. Represent the CoBAS on formal occasions. To chair all CoBAS Committee meetings and AGMs/EGMs. In the event of a tie in voting, may give a casting vote |
Anneka Welding |
| Vice Chairperson To assist and stand in for the Chairperson should they not be available. This role is usually taken with a view of taking over as Chairperson when the current Chairperson is ready to step down |
In absence of the Chairperson, to make sure meetings are run well and effectively. To be the spokesperson for CoBAS in formal pronouncements. Represent CoBAS on formal occasions. To chair all CoBAS Committee meetings and AGMs/EGMs. In the event of a tie in voting, may give a casting vote |
Daniel Caris |
| Hon. Treasurer To accurately manage all CoBAS finances, and maintain accurate records of the financial status of CoBAS. The treasurer is also responsible for advising the CoBAS committee of any debtors immediately. |
To receive and bank all monies in the name of CoBAS. To manage and coordinate all financial issues of CoBAS. Agree/sets budgets. Administers CoBAS accounts. |
Julie Cassidy
|
| Head Coach To ensure that the members of CoBAS receive coaching of the highest standard, and develop a strong and competitive team |
To take full responsibility for CoBAS coaching. To assist in the selection of the Teams/Squads. To work with the Assistant Coaches in the preparation and running of each training session. Develop and update with the help of the coaches a rolling 12-month forward training programme for all of the squads. Allocate water time to the squads. Be aware and understand the facility Emergency Action Plan and Normal Operating Procedures (EAP & NOP). To follow and promote the Swim England Child Protection policy. |
Charlotte Hughes |
| General Committee To meet regularly, take decisions, make recommendations, co-ordinate and delegate to sub-committees and plan ahead. |
To prepare for and attend committee meetings. Represent CoBAS with respect to the development of policies and procedures. To act as a representative of CoBAS members |
Alison Temple |
