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Members of The Committee

Position - Purpose of Job

Main Duties

Contact Details

Chairperson

 - To ensure the smooth and effective running of the club by effective supervision and to contribute to the development and standard of the club therein.

To make sure meetings are run well and effectively. To be the spokesperson for the club in formal pronouncements. Represent the club on formal occasions. To chair all Committee meetings and AGMs/EGMs. In the event of a tie in voting, may give a casting vote

David Alexander

chair@cobsc.co.uk

Deputy Chairperson

 - To ensure the smooth and efficient running of the Club by effective supervision and to contribute to the development and standard of your sport therein.

Act as the chair's designate in the chair's absence. Undertake special projects as assigned by the chair. Undertake all the roles and responsibilities of a committee member

Hon. Secretary

 - To take minutes of any meeting held by the club. To acknowledge immediate receipt of such correspondence as required, and bring to the attention of the executive committee. To reply to any correspondence as directed by the Chairperson or Vice-Chairperson.

To notify all members of General Committee meetings, take charge of and conduct all correspondence, keep a record of attendance at meetings and record and publish the minutes, and prepare the Agenda for the AGM.To take all minutes of every meeting. To distribute to the executive committee and it's affiliated members copies of any minutes. Support and assist all elected officers of the committee. Liase with the Director of your sport & Chairperson on the Agenda and minutes for each meeting before they are circulated. Circulate any relevant information received from the your Governing Body to The Governing Board where necessary. Distribute any relevant information to The Governing Board and appropriate people. Keep the Job Profiles up to date. If unable to attend any meeting, arrange for correspondence to be sent to the meeting

Christine McCabe

secretary@cobsc.co.uk

Hon. Treasurer

 - To accurately manage all club finances, and maintain accurate records of the financial status of the club. The treasurer is also responsible for advising the executive committee of any debtors immediately.

To receive and bank all monies (except that raised through the offices of the Honorary Social Secretary) in the name of the Club, keep accounts and sign all cheques along with the Honorary Secretary and other authorised person, and prepare a written financial statement for each Committee meeting and a written and independently examined statement for the AGM. The Club’s financial year shall be 1st September to 31st August.To manage and coordinate all financial issues of the club. Agree/sets budgets. Administers club accounts

Jason Beaumont

treasurer@cobsc.co.uk

Hon. Championship Sec

 - Responsible for the compilation and management of the club 12 months gala fixtures (in conjunction with the team manager, club coach and swimming committee as appropriate).

In consultation with the Chief Coach, to make all entries of members to championships or other events and Issue gala invitations for inter club galas and maintaining list of attendees, returning acceptance slips to other clubs. Issue fixtures lists to all club officers, officials, swimmers and notice boards annually.

Lindsay Morgan

compsec@cobsc.co.uk

Hon. Meet Director

To co-ordinate arrangements in connection with galas organised by the Club. Maintaining list of officials and helpers. Organising officials and helpers for all club galas. Order awards (medals, ribbons etc) for championship / sponsored galas and be responsible for club trophies. Liaise with volunteer co-ordinator as to volunteer requirements.

Andy Foulds

meetdir@cobsc.co.uk

Hon. Social Sec

 - Coordinates social, business, and personal affairs of the club. Confers with the committee on contemplated social functions

Responsible for drawing up and organising a programme of social and fundraising events. Developing and implementing a social calendar and budget for the club. Organises all club social events.  Promotes social events. Books venue(s), assists with publicity

Liz Brown

01274 778191

social@cobsc.co.uk

Membership Secretary

 - To ensure that all membership administration is kept up-to date. To devise and organise various ways of increasing membership numbers.

To keep a record of the membership. Holds and continually updates data and details of all members. Administers the annual renewal of subscriptions. Assists with recruitment and publicity. To promote and raise the number of memberships in the club

Sandy Fordham

membership@cobsc.co.uk

Welfare Officer - Ensure all persons working with children and young people at the club are fully aware of what is required of them within the protocols of the policy / of good practice

To ensure that the Club follows the guidance set out in the A.S.A. Child Protection Policy. Conduct the administrative work associated with processing information on new coaches/ organisers. Liase closely with club youth coaches, ensuring that agreed procedures for the prevention of risk are followed

Christine Foulds

welfare@cobsc.co.uk

Senior  Coach

 - to ensure that the members of the club receive coaching of the highest standard, and develop a strong and competitive team

To take full responsibility for the clubs coaching. To assist in the selection of the teams/ Squads. To work with the Assistant Coaches in the preparation and running of each training session. Develop and update with the help of the coaches a rolling 12-month forward training programme for all of the squads. Allocate water time to the squads. Be aware and understand the facility Emergency Action Plan and Normal Operating Procedures (EAP & NOP). To follow and promote the ASA Child Protection policy.

Andy Pearce

andrew.pearce@bradford.gov.uk

ASA Secretary

 - To maintain adequate records of members details. To ensure that swimmers  details are accurate and submitted in a timely manner to appropriate governing bodies.

To collate, completed membership forms and ASA Registration forms. To submit ASA forms to ASA, collect Registration Cards and distribute to swimmers in timely manner.  To maintain current database of swimmers, to enable appropriate levies to be paid to County and District ASA.

Sandy Fordham

asasec@cobsc.co.uk

Communications Officer

 - To Promote and Publicise, in a positive way, all aspects of the Club.

To liase with the club committee and development officer to market the club to potential new members and to ensure optimum communications within the club. To produce informative and unbiased newsletters, leaflets, handbooks and other communications materials with regards to all sections within the club as and when appropriate information is available. Organise meetings of a general nature (not management, social or swimming committee) as and when requested by committees. Give notice of said meetings as and when appropriate. Execute damage limitation procedures (with consultation) in the wake of adverse internal or external publicity. Liaise with Swim 21 Co-ordinator. To follow and promote the ASA Child Protection policy.

Kath Bonson

01535 272405

communications@cobsc.co.uk

website@cobsc.co.uk

Committee

 - To meet regularly, take decisions, make recommendations, co-ordinate and delegate to sub-committees and plan ahead.

To prepare for and attend committee meetings. Represent the clubs with respect to the development of policies and procedures. To act as a representative of the club members

Steve Eddison

committee.eddison@cobsc.co.uk

Chris Lund

Chris McCabe

Matthew Ward

committee.ward@cobsc.co.uk

Public Relations Officer

 - To Promote and Publicise, in a positive way all aspects of the Club

Liase with the Local Media. Maintain a record of publicity obtained. Execute damage limitation procedures (with consultation) in the wake of adverse internal or external publicity.

Christine McCabe

01274 438791

Bradford & District Rep.

To liase with clubs within the Bradford district, particularly those that are part of the Swim21 grouping.

Kath Bonson

Andy Foulds

Sub Committees

Each sub-committee will have a maximum of five members and will elect a Secretary from its members. Sub-committees may co-opt specialists in their respective fields. Sub-committees may be formed as and when the need arises and may be delegated specific responsibilities under the guidance of the General Committee.

Coaching sub-committee

To advise the committee on technical coaching issues as required

Chris McCabe

Social sub-committee

To assist the Social Secretary in the organisation of Social Events on behalf of the club

Lisa Biddiscombe, Sara Beaumont, Steve Eddison

Championship sub-committee

To assist the Championship Secretary in the administration of Gala entries

Gala sub-committee

To assist the Meet Director in the planning and administration of Galas Organised by the club.

Matthew Ward, Kath Bonson, Cheryl Lund, Chris Lund, Lisa Brown, Jason Beaumont

Other Club roles - as recommended by Swim21

Disability Liason Officer

 - To liaise with the County Disability Liaison Officer.

To attend a disability awareness course, Sport Coach UK’s “Working with Disabled Sports People”. To arrange disability awareness training for club volunteers, teachers and coaches. To identify any additional training needs within the Club in relation to providing opportunities for disabled people. To ensure that any disabled swimming members are aware of the competitive swimming opportunities available to them, both within and external to the ASA. To compile a list and contact details of local disability sports organisations. To develop links with local disability swimming clubs and disability sports organisations. To promote positively opportunities for disabled people through club publicity materials. To follow and promote the ASA Child Protection policy

Aileen Ibbotson

Swim 21 Liason Officer

 - To liaise with the appropriate Regional Development Officer, Local Authority Sports Development Officer, Swim 21 Club Committee and Club members.

To organise and oversee the audit and action planning stages of the Swim 21 process within the club. To keep the Club updated on their progress through the Swim 21 process. To ensure that Club members are informed of Swim 21 courses and seminars. To liaise with the Treasurer and Management Committee with regard to funding the implementation of the Club’s Swim 21 Action Plan.

Andrew Foulds

Swim21@cobsc.co.uk

07803 222578

Swim 21 Sub-Committee Member

Kath Bonson

David Alexander

Development Officer

 - Identifying the aims and requirements of the club. Monitoring progress.

To seek out and identify appropriate courses. Select courses for the appropriate candidates. To liaise with the Volunteer Co-ordinator to seek and identify appropriate volunteers and new recruits. To develop, along with the committee, the clubs Action Plan. To implement current action plan. To develop along with the Head Teacher and Club Coach the teaching and coaching activities of the club. To follow and promote the ASA Child Protection policy

Andrew Foulds

07803 222578

Volunteer Co-ordinator

 - Act as the main contact for all volunteers. Get to know all club volunteers and potential volunteers by name. Ensure that all jobs have a job description. Supervise and oversee all volunteers

Liase with the Chairperson to ensure that all tasks required to run the club efficiently are carried out. Co -ordinate the implementation of the volunteer recruitment plan. Liase with the Development Officer and Competition secretary as to their course and volunteer requirements (or other similar positions within the club). Become a member of Sport England VIP. Issue Volunteer packs to all volunteers.  Administer the Criminal Records Bureau paperwork i.e. disclosure application forms.  Organise Social and Recruitment events for volunteers.  Liaise closely with the welfare officer to ensure that each volunteer is aware of ASA Child Protection Policy and Procedures

Sandy Fordham

Senior Team Manager

- Select a team in consultation with the appropriate club personnel i.e. Club Coach.  Advise the team of gala/event arrangements.  Ensure that arrangements are made for the transport of teams to galas/ events. Ensure that the team is taken to the appropriate venue. Ensure that swimmers report in good time for each event.

Ensure that all appropriate swimmers are registered to swim in the appropriate competitions. Ensure that team behaviour is controlled. Submit results to press and notice boards. Ensure that team managers fulfil their duties. Promote team spirit. Act as delegate to competitive meetings. To follow and promote the ASA Child Protection policy

Promotions/ Sponsorship Officer

 - To approach appropriate organisations with the aim of obtaining funding to support the club. To devise, organise or help organise various ways of raising funds for the club.

Secure annual sponsorship for club. To ensure that the club has local support from the local community, and that news of matches and results is published frequently. Liases with the officials secretary and relevant team manager(s)to ensure organisational completeness. Distribute paperwork to all team managers for handouts to the players re events for fund raising. Distribute information to web page and newsletter for publishing. Works with Meet committee to raise maximum funds from the event. To assist in any events and be available during planning meetings before the event and also during and after

Matthew Ward

Officials Secretary

 - To ensure that all Officials courses are well attended within the club by effective correspondence.  To raise the standard of Officials by ensuring all skill levels attend those sufficient and relevant courses.

Maintains a list of qualified technical officials (e.g. Referees, Judges, Timekeepers). Encourages, recruits, develops, and organises training for all club coaches. Arranges for all administrative matters concerning new entrants to officiating and upgrading of officials qualifications.  Organises officials for club ‘home’ fixtures and promotions. To promote and raise the standard of the officials in the club

Chris Lund

Helpers

 - To assist members of the club committee with various tasks assigned to them. This may include assisting with registration at a variety of club events, assist with fundraising, or even assist the coaches with certain elements of their coaching.

To help with a variety of tasks assigned to them by members of the club committee

All Club Members!

Equipment Co-ordinator - To negotiate equipment deals with suppliers, and order for matches and tournaments equipment, and to ensure that all the clubs equipment is maintained, and repaired efficiently when necessary. 

Attend matches and training to assess equipment needs. Perform cleaning and distribution of equipment. Keeps an up to date inventory of all kit and equipment owned by the club. Produces a report at AGM assessing current value of kit and equipment the club holds

Cheryl Lund

Club President

 - To ensure the smooth and effective running of the club by acting as an ambassador for the club, representing the club at external meetings

Attends meetings in a neutral and un-committed capacity. Assists with recruitment when necessary. May be required to undertake interviews with the press/ media.

Coaching Secretary

 - To ensure that all coaching courses are well attended within the club by effective correspondence.  To raise the standard of coaching by ensuring all skill levels attend those sufficient and relevant courses

Be responsible for the implementation of the coaching aspects of the clubs development plan. Maintain an up  to date record of coaches in the club, including current coaching status. Produce estimates of future coaching courses to assist financial planning, taking into account all sources of finance. To promote and raise the standard of coaching in the club

Andrew Foulds

Squad Co-Ordinators

- to ensure a flow of communications between the squads.

Make sure that competition entry forms and other literature are distributed to all squads. To act as a contact point for members of the squad. To make sure that completed forms are returned promptly to the appropriate Officer of the Club.